Organisers Information – Championship Events – Motorsport Australia NSW Supersprints

IMPORTANT INFORMATION FOR CHAMPIONSHIP EVENT ORGANISERS

The 2024 Championship document package has been designed by the NSW Supersprint Panel to continue the methodology used in 2023 that had competitors provide all the event entry information online prior to the event which has streamlined the scrutineering/check-in process at the event.

The Panel’s objective is to have the same methodology for every Championship Round, irrespective of the Club hosting the event. This has proven to be effective for competitors as they become used to the requirements which don’t change with each event. This in turn leads to a more streamlined administration process as the Event Secretary has less errors requiring correction.

2024 Event Planning Schedule

The following dates will be used for promotional and communication purposes. Please keep these dates to meet competitors expectations:

Entry information via supersprintnsw.com

For consistency Event Entry information will in the first instance be available to competitors under the “Events” tab on the www.supersprintnsw.com website. Links will be provided to entrants on that page to the online Motorsport Australia or ARDC Event Entry system as well as all other information and forms required by competitors for that event.

If required a link can also be provided to a specified page on the host Club’s website as well.

2024 Competitor Documentation

For each event using the Motorsport Australia Event Entry system, the Supersprint Panel will provide the Event Secretary with online form SSP 09 Risk Warning, Disclaimer, Indemnity & Statement of Vehicle Compliance that is specific to the event. The Supersprint Panel will follow up submissions of this form on behalf of the Event Secretary to ensure that all are submitted prior to the event. The Event Secretary will be given access to the online competitor Responses spreadsheet on Google Documents. The Supersprint Panel will provide an Excel file of this document to the Event Secretary after the event for the event records.

A set of Clerk of the Course Drivers Briefing Notes will need to be provided to competitors prior to the Event. This can either be provided to the Panel by the Event Secretary in .pdf format for uploading to the website’s Entry page or the Panel’s SSP 17 Drivers Briefing Note s may be used. Alternatively, the following Word template can be used by the clerk of the Course as a base for a custom Drivers Briefing Notes if for example additional information is required: SSP 17 Drivers Briefing Note (Word).

Please use the below following links for documents to include in your Event Entry system:

SSP 02 Sporting Regulations (Includes Drivers Code of Conduct)
https://supersprintnsw.com/wp-content/uploads/2023/11/SSP-02-Sporting-Regulations.pdf

SSP 03 Technical Regulations
https://supersprintnsw.com/wp-content/uploads/2023/11/SSP-03-Technical-Regulations.pdf

SSP 10 Supplementary Regulations Part 1
https://supersprintnsw.com/wp-content/uploads/2024/02/SSP-10-Supplementary-Regulations-Part-1-2024.pdf

SSP 20 Scrutineering Reference Sheet
https://supersprintnsw.com/wp-content/uploads/2024/02/SSP-20-Speed-Event-Scrutineering-Reference-Sheet.pdf

SSP 11 Supplementary Regulations Part 2 – Word template
Please click on the link above to download the template for completion and submission to Motorsport Australia Permits.
Once your permit is approved, please email the approved SSP 11 document to Ian Williams and he will provide a link for you to put up in the Event Entry system.

Pre-Event Checks

To ensure that all checks have been completed prior to the event, it is recommended that Event Secretaries check that a Parent/Guardian Consent has been completed for any driver is under 18 years of age, and that competitor’s competition licenses are checked using Motorsport Australia’s online batch license check facility.

NSW Supersprint Panel Support

In addition to monitoring and following up SSP 09 Risk Warning, Disclaimer, Indemnity & Statement of Vehicle Compliance form submissions, the Panel will provide the host Club with Grid Sheets and Scrutineering labels. To assist with this, the Panel requests either access to the event entry reporting or frequent data dumps of event entries, particularly from 2 weeks out where a data dump will be required on a daily basis until late entries have closed.

Grid Sheets

From entry data at the Entry Close Date, the Panel will construct a set of draft Grid sheets containing relevant competitor information and will email direct to competitors for checking on the Friday 9 days out as per the Schedule above. Competitors will have until 10:00pm on the following Sunday to reply.

The Panel will then update the draft Grid Sheets with the information received from competitors and add any late entries received by that deadline as well. The Panel will forward the final Grid Sheets to the Event Secretary on the following Monday for circulation to competitors with other event information.

Competitors whose entries are accepted after the 10:00pm Sunday deadline will be placed at the back of a grid group or in the last group in the rotation.

The last group in the rotation (usually Group 6) will have their grid positions revised after the first session.

The Panel is to provide the Grid marshal with a second set of scrutineering stickers for that group which can be placed over the original stickers to shown their revised group sequencing.

The Event Secretary is to liaise with Timing and arrange for a sheet containing the times for that last group’s first session be printed and taken to the Grid Marshal to enable the sequencing of that group to be revised when they grid up for their second session.

Scrutineering Stickers

The Panel will provide the necessary data to the Scrutineering stocker printer on the Tuesday prior to the event as per the above Schedule.

Competitors whose entries are accepted after the 10:00pm Sunday deadline will not have scrutineering stickers printed but will have hand written stickers issued on the day.

A set of blank scrutineering stickers will also be produced to allow for any unforeseen problems on the day.

At the conclusion of scrutineering, the Chief Scrutineer will take any printed scrutineering stickers “left over” to the Event Secretary, where they will both investigate whether either the competitor has not turned up on the day, or if their car does not have a scrutineering sticker on it.

The Event Scrutineering / Check-in Process

The Event scrutineering/check in process will be conducted in 3 locations, which are usually tables set up in the scrutineering bay.

The first is the Helmet Check table. Competitor’s helmets are first checked for compliance and once passed, have a coloured sticker applied to the right hand side of the helmet so that it is visible through the drivers window.

Competitors then proceed to one of the two other tables, one for Vehicles with log books and the other for Vehicles without log books. Competitors are to show their helmet’s sticker at the respective table as well as their Log Book (if applicable) to collect their scrutineering sticker and drivers wrist band.

Scrutineering of Vehicles With Log Books

Vehicles with Log Books will be included in the Targeted Scrutiny System. These competitors are to present their Log book at this table. If due for an Audit, the competitors car number, log book number and garage/carport number will be noted on the SSP 25 Scrutiny Audit Worksheet and the Log Book retained. Competitors will then be issued with a scrutineering sticker and driver’s wrist band. Later in the day, the Log book will be returned to the competitor, duly annotated, after the Target Audit has been completed.

Scrutineering of Vehicles Without Log Books

Competitors with Vehicles without Log Books that are noted on the Scrutiny Plan as requiring a Random Audit are also to advise their garage/car port number as they will be subject to a random scrutineering audit in their garage/carport through the day. Any deficiencies found may be reported to the Clerk of the Course and may affect the vehicle’s authorisation to further compete on the day. Competitors will then be issued with a scrutineering sticker and driver’s wrist band.

All Vehicles

Competitors will be issued with a “Type” sticker with their scrutineering sticker. This label is to be positioned in a suitable location on the rear window. If the vehicle does not have a rear window, it is to be placed in a position at the rear where it is visible from the rear. Competitors are requested to leave this sticker on their car to save replacing it at every round.

Competitors who have not driven on the circuit before are to display a “X” at the rear of their vehicle in electrical tape of a contrasting colour to the cars body, the size being 150mm square.

Each windscreen sticker will contain the competitor details as well as their assigned Group and Grid Position. To close the loop, the Grid Marshals need to confirm that every vehicle on the grid displays the event’s scrutineering sticker and the driver has a driver’s wrist band before letting them out onto the track.

Motorsport Australia NSW Supersprint Guidelines SSP 01

Motorsport Australia NSW Supersprint Guidelines SSP 01 contains information for Motorsport Australia affiliated car clubs that may be required to organise an event.

These Guidelines cover club, multi-club and state level events. They are not mandatory but have been constructed using the best practices based on many years of supersprinting experience.

Topics covered include pre-event planning and on the day requirements & organisation plus other important information such as maximum track densities, group sizes and so on.

Please click on the following link to download a copy: SSP 01 NSW Supersprint Guidelines

2024 Motorsport Australia NSW Supersprint Championship Sporting Regulations SSP 02

The 2024 Motorsport Australia NSW Supersprint Championship Sporting Regulations SSP 02 define the parameters under which the Championship is run. It covers the structure of the Championship, eligibility of cars and drivers, point scoring, awards and so on.

Please click on the following link to download a copy: SSP 02 Sporting Regulations 2024

2024 Motorsport Australia NSW Supersprint Championship Technical Regulations SSP 03

The 2024 Motorsport Australia NSW Supersprint Championship Technical Regulations SSP 03 are a “must read” for every competitor as they define the Type and Class that the competitors car will compete in. The correct Type and Class decision is crucial as it cannot be changed after the first Round of the Championships has been held. Points are awarded by Type and by Class. If you have any questions about your Class, please contact the Championships Eligibility Officer Gerry Martin.

Please click on the following link to download a copy: SSP 03 Technical Regulations 2024

2024 Motorsport Australia NSW Supersprint Championship Supplementary Regulations SSP 10 & SSP 11

The 2024 Motorsport Australia NSW Supersprint Championship Supplementary Regulations is a two part document.

SSP 10 contains all the fixed information that is common to each Round of the Championships.

The second part of the Supplementary Regulations is SSP 11 which contains the variable information will be needed to enter each Championship Round. This Part 2 template is published in Microsoft Word so that the necessary information can be added by the Host Club as required, then published as a .pdf document. Both Part 1 and Part 2 need to be published by the host club, but only Part 2 will differ between Rounds.

This two part document has already been approved by Motorsport Australia Event Permits and its use will help fast track your event permit application.

Please click on the following link to download a copy: SSP 10 Supplementary Regulations Part 1 2024

Please click on the following link to download a copy: SSP 11 Supplementary Regulations Part 2 Template 2024

Drivers Briefing Notes SSP 17

SSP 17 is a template in Word format that Clerks of the Course can use with or without additional editing. It is designed to address the detail of the Drivers Briefing and in particular explain the basic flag and hand signals that are challenging to communicate verbally.

This document is compulsory for competitors to read prior to the event, and to declare that they have done so by means of signing and returning document SSP 09 Disclaimer & Declaration.

It is also designed to be complementary to the in-person Drivers Briefing. The in-person Drivers Briefing should cover the key issues for the day including:
* Have you all read the Drivers Briefing Notes?
* Have you any questions about the Drivers Briefing Notes?
* Familiarisation session – If having one advise the format and starting time.
* Circuit Entry & Exit Points – Explain location and entry / exit safety requirements
* Out Lap – Explain importance of lead car maintaining pace and other cars remaining bunched.
* Light System – explain if it is planned to be used and in what circumstances.
* Track Limits – explain what exceeding the track limits means and any corners that will be monitored.
* Oil / Fluid Leaks – Explain get off the racing line and track immediately a problem is suspected.
* Re-Runs – Explain what to do for a re-run (eg line up in Pit Lane for a re-start)

Please click on the following link to download a copy: SSP 17 Drivers Briefing Notes (Word)
Event Organisers: Please “save as” a .pdf file and use the .pdf document for distribution to competitors.

Clerks of the Course may use the standard .pdf version if additional editing is required. Please use the following link for the standard .pdf version: https://supersprintnsw.com/wp-content/uploads/2024/02/SSP-17-Drivers-Briefing-Notes.pdf

NSW Speed Event Scrutineering Reference Sheet SSP 20

This reference sheet provides a common check description for each of the vehicle safety check items contained in the relevant Motorsport Australia Manual or Supplementary Regulations. Competitors are encouraged to use this reference sheet when conducting the self-scrutiny of their vehicle.

Please click on the following link to download a copy: SSP 20 Speed Event Scrutineering Reference Sheet

Motorsport Australia Targeted Scrutiny Forms

Targeted Scrutiny may be conducted at a Round if required by the Chief Scrutineer.

Please click here and scroll down to download these forms.

Motorsport Australia NSW Flaggies Briefing Notes SSP 35

These notes have been written to be given to Flag Marshalls at the Officials Briefing. They contain important information that is usually learnt on the job and they are a good training tool as they can be read during competition down time throughout the day.

Please click on the following link to download a copy: SSP 35 Flag Marshalls Briefing Notes

Other Forms & Information

Motorsport Australia NSW Speed Event Scrutineering Check Sheet SSP 21

This sheet has been developed by both the Motorsport Australia NSW Supersprint and Scrutiny Panels to assist in maintaining scrutineering consistency between events conducted by different clubs. The check items are matched to the requirements contained in the Supplementary Regulations above.

Please click on the following link to download a copy: SSP 21 NSW Speed Scrutineering Check Sheet

Motorsport Australia NSW Flag Marshall’s Briefing Notes SSP 35

Please click on the following link to download a copy: SSP 35 Flag Marshalls Briefing Notes

Sydney Motorsport Park – Mylaps Briefing Notes SSP 41

The Mylaps transponder is part of the Track Management System that must be attached to your vehicle when competing in an event at Sydney Motorsport Park. These notes details how to mount the unit in the cabin and explains its use in operation.
SSP 41 Mylaps Briefing Notes

Australian National Supersprint Championship Forms & Information

Motorsport Australia National Supersprint Championship Sporting Regulations SP10

The Motorsport Australia Manual of Motorsport contains the Sporting Regulations for the conducting of a National Supersprint Championship event.

Please click on the following link to download a copy: SP10_Super_Sprint_SportingRegs

Motorsport Australia National Supersprint Championship Classes SP11

The Motorsport Australia Manual of Motorsport defines the minimum applicable Classes which must be used when conducting a National Supersprint Championship event.

Please click on the following link to download a copy: SP11-SpeedEvents-National-Championship-Classes

Motorsport Australia National Competition Rules

Please click on the following link to download a copy: National Competition Rules (NCR’s)

Motorsport Australia Competition Licence General Regulations

Please click on the following link to download a copy: Competition Licence General Regulations

Motorsport Australia Risk Warning and Disclaimer NSW – Not Requiring Signature

Please click on the following link to download a copy: SSP 40 Risk Warning and Disclaimer – No Signature

Motorsport Australia General Forms

Motorsport Australia General Forms & Resources

Please click here to access the Motorsport Australia’s Resources Page for officials which includes Policies, Forms, Awards as well as downloads of forms for Scrutiny, Judicial and Critical Incident.

General Disclaimer, Self Statement of Vehicle Compliance, Self Scrutiny Checklist – Speed , Schedules A and B , SSP 12 Scrutineering Requirements

Motorsport Australia Permit Application for Speed Events

This form must be used for the application of an event organising permit pursuant to Motorsport Australia National Competition Rule (NCR) 64 and must be lodged at least ONE MONTH PRIOR to the proposed date of competition, together with a draft of Supplementary Regulations, entry form and related fees. Please click here to download this form.

Motorsport Australia Speed Event Entry Form

If your Club is unable to use the Motorsport Australia online Event Entry system, please click here to download a Motorsport Australia Speed Event Entry Form which you can use for manual entries.